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Secure File Sharing for Enterprises in the EU

 

Your Sensitive Data Is Leaving the Organisation – Unnoticed and Uncontrolled

 

Is This Happening in Your Organisation?

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Employees send confidential files via email – with no tracking or expiry
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External parties use unsecured SFTP tools with shared credentials
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No central visibility or control over file transfers

 

BOOK A PRODUCT DEMO    CONTACT US

 

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The Hidden Risks of Everyday File Transfers

Why So Many UK Organisations Face Audit Failures and Data Leaks

Email Attachments Are Out of Control

  • Sensitive documents end up in personal inboxes
  • Size limits trigger insecure workarounds
  • No access control or tracking after sending
  • Misaddressed emails are an everyday reality

 Fact: 57% of all file transfers are invisible to IT departments

Legacy SFTP = Breach Risk

  • Shared passwords in use for years
  • No end-to-end encryption or access controls
  • Manual scripts are error-prone and unmonitored
  • Former employees and vendors may still have access

Fact: The average enterprise operates 5-15 separate
file transfer tools

Regulatory Reporting Is
Manual and Fragmented

  • Logs are scattered across 10+ systems
  • No audit trail to prove who accessed or sent data
  • GDPR deletion rules are difficult to enforce
  • New mandates like NIS-2 and DORA increase the pressure

Fact: 62% of firms spend over 1,500 hours annually preparing compliance reports

Shadow IT Undermines National Cybersecurity Goals

  • Employees use Dropbox, WeTransfer, and private email accounts
  • Data is shared beyond your control – and outside your infrastructure
  • IT policies are ignored, intentionally or not
  • Files are saved on personal devices

Fact: 90% of organisations use unapproved file-sharing tools

 

 

The Solution: Kiteworks Private Data Network

 

A unified, zero-trust data exchange platform that combines secure email, file sharing, MFT, web forms, and data rooms – in one place.

Trusted by 3,600+ organisations and over 2 million users worldwide.

 

CONTACT US

 

 
 

European Compliance. Modern Architecture.
Enterprise Control.

 For CISOs, Compliance Leads & IT Teams in Regulated Industries 

Ensuring Compliance Under European Regulations

 

The bar for regulatory compliance is rising fast – from GDPR to DORA and NIS-2, as well as national frameworks like KRITIS, CNIL or ANSSI, and AEPD.

 

With Kiteworks:

  • Unified audit trails across all file transfers
  • Forensic-ready logging and policy enforcement
  • Automated access and approval workflows
  • Data encryption at rest and in transit
  • Demonstrable compliance for audits and regulators


From 1,500+ Hours of Audit Preparation to One-Click Reports

Replace Legacy Systems and Eliminate Hidden Risks

 

Outdated SFTP servers, unsecured email transfers, and a sprawl of disconnected tools increase your exposure and operational cost.

 

With Kiteworks:

  • Consolidate all file sharing into a single secure platform
  • Eliminate legacy FTP/SFTP with policy-based workflows
  • Modern upload portals and automated delivery processes
  • Full visibility into every transfer through one dashboard
  • Cut IT maintenance and reduce shadow IT


Consolidating 5–15 Different Systems into One Central Platform =
90% Less IT Effort

Break Down
Data Silos and Integrate Securely

 

Sensitive data is shared across multiple disconnected systems, making governance and oversight nearly impossible.

 

With Kiteworks:

  • Connect securely to Microsoft 365, SAP, Salesforce, DMS, and more
  • Centralised control with API-first architecture
  • Unified user and role-based access via ABAC/RBAC
  • Seamless integration with your existing security and archiving tools
  • Real-time monitoring and audit-ready reporting

100% Transparency on
All Data Transfers — Anytime

Why European Enterprises Choose
Kiteworks
  • Modern and controlled SFTP with self-service and no use of standard ports
  • Automated policy enforcement with granular access controls
  • Seamless integration with existing systems like MS365, SharePoint, Salesforce, SAP, etc.
  • Centralized audit logging and automated reporting
  • Managed File Transfer for recurring data exchanges

 

Built for the Needs of Regulated
Industries in the UK

Secure, multi-client-ready, and tailored for law firms and legal departments.

Features:

End-to-end encryption and access controls

Integration with iManage and legal DMS platforms

Audit trails for chain of custody and legal hold

Outlook and Microsoft 365 integration

Use Cases:

  • Secure file sharing with clients - without email attachments
  • GDPR-compliant exchanges with courts and authorities
  • Confidential contract negotiations incl. matter management
  • Automated file workflows from iManage workspaces

BOOK A PRODUCT DEMO

FCA- and PRA-compliant data sharing for banks and insurers.

Features:

API-first integration with banking, CRM & trading systems

Built-in support for DORA, MaRisk, GDPR, NIS-2

Role-based approvals for sensitive data sharing

Use Cases:

  • Structured transfer of credit documents, account statements, and financial reports
  • Automated reporting to supervisory authorities in line with DORA, BaFin, and EBA requirements
  • Enforcement of role-based access controls for high-risk data exchanges
  • Use of virtual data rooms for secure collaboration in M&A and investment processes

BOOK A PRODUCT DEMO

Built for engineering and supply chain workflows.

Features:

API integration with ERP, CRM, SAP, Salesforce, SharePoint, and more

Transfer large CAD/design files (up to 300 GB)

Approval workflows, virus scanning, versioning

Self-service supplier portal with automated rights management

Use Cases:

  • Controlled exchange of CAD and design files, certifications, and inspection reports
  • Automated file transfers via ERP, CRM, and supplier portal integration
  • Central versioning and traceability for product and engineering data
  • TISAX® support for collaboration with OEMs and supply chain partners

BOOK A PRODUCT DEMO

Secure file sharing for hospitals and research institutions.

Features:

GDPR- and EHDS-compliant data exchange for PII/PHI

RESTful API integration across existing hospital systems

Send large Health files (PHI) with encryption and tracking

Secure research data collaboration

Use Cases:

  • Secure transmission of diagnostics, lab reports, and sensitive patient records
  • GDPR-compliant workflows for healthcare institutions
  • Transfer of DICOM-compliant medical imaging files across systems and locations
  • Encrypted collaboration for medical research, clinical trials, and inter-institutional data sharing

BOOK A PRODUCT DEMO

Our Promise
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Full data import 
from legacy systems
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Parallel operation
to ensure zero disruption
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Migration and onboarding support 
from regional experts

Clear ROI From Year One

Cost Reductions

License Costs -60%
IT Admin Overhead -90%
Support Tickets -85%
Storage -40%

Efficiency Gains

Partner Onboarding 75% faster
Audit Readiness 95% faster
File Search & Discovery 80% faster
Compliance Reports Push Button Audit Reports

 

Secure File Sharing FAQs

 

What is secure file sharing – and why is it critical for European businesses?

Secure file sharing protects sensitive data through end-to-end encryption, granular access controls, and complete audit trails. It prevents data breaches, meets regulatory requirements like GDPR, DORA, and NIS-2, and helps reduce human error across business workflows.


How does Kiteworks replace insecure email attachments?

Kiteworks replaces risky email attachments with encrypted, access-controlled links that require authentication before download. Features like SafeVIEW (secure, watermarked viewing without downloads) and SafeEDIT (browser-based editing with full tracking) ensure sensitive content stays protected and controlled – even after sending.

Can Kiteworks replace our outdated FTP or SFTP servers?

Yes. Kiteworks offers a modern, policy-based SFTP alternative with certificate-based authentication, detailed audit logging, no use of standard ports, and self-service access. It replaces manual scripts and shared credentials with a secure, centrally managed transfer platform.

Does Kiteworks support compliance with DORA, NIS-2, and GDPR?

Absolutely. Kiteworks helps meet European regulatory requirements by combining encryption at rest and in transit, centralised audit trails, automated policy enforcement, and data retention features. You gain full traceability for auditors, regulators, and internal compliance teams.

How does Kiteworks Managed File Transfer (MFT) work?

Kiteworks MFT automates recurring or structured file exchanges using visual workflow builders, event triggers, and policy enforcement. This ensures that even large or sensitive files are transferred securely, logged completely, and delivered without manual intervention.

What makes Kiteworks different from file-sharing tools like WeTransfer or Dropbox?

Unlike consumer-grade tools, Kiteworks is built for compliance and control. Every file, user, and action is tracked and governed by enterprise-grade policies. You get zero-trust security, forensic audit logs, and full visibility – making it ideal for regulated industries.

Can I use Kiteworks directly within Microsoft Outlook?

Yes. Kiteworks offers seamless integration into Outlook. Users can send secure files and encrypted messages directly from their inbox. The plugin enforces corporate security policies, adds access controls, and logs all activity – without changing the familiar email workflow.

Which industries benefit most from Kiteworks in Europe?

Kiteworks is trusted by financial institutions, law firms, manufacturers, public sector organisations, and healthcare providers across Europe. Any business that handles regulated data or must prove compliance benefits from Kiteworks' secure, auditable file sharing.

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